1. They aren’t e-mail warriors
Highly productive people aren’t e-mail warriors. They don’t spend hours every day buried in their inbox, replying to email after email. They recognize that e-mail is simply a correspondence tool, and they spend minimal time managing their inbox so that they can get to the more important work — as opposed to e-mailing as an end to itself. The truth is that unless you’re in customer service or doing secretarial work, there’s little reason to spend too much time in e-mail. That’s because your job performance isn’t measured by the number of e-mails you send — it’s likely measured by some tangible output (e.g., number of sales closed for a sales person, amount of savings achieved for someone in procurement, engagement statistics for a social media manager) while e-mail is merely a tool to help you achieve that. Think about what you’re assessed on for your job, and work with this end in mind instead. Watch 3 Simple Tips To Achieve Inbox Zero:
2. They don’t procrastinate
Do you procrastinate? Highly productive people don’t wait till the last minute before they get things done. Rather, they evaluate their to-dos daily, identify their upcoming deadlines, and clear them quickly such that they don’t have to deal with those deadlines later. Doing things at the last minute only gives them stress, causes late nights, and disrupts their schedule the next day, so they know better than to do that. If you procrastinate, here are 11 practical ways to stop procrastination.
3. They don’t check Facebook/Twitter 20 times a day
Highly productive people don’t let social media rule their lives. They limit their social media usage — some don’t even care to have an account! Unless you use social media for your work/business, chances are you don’t need to check Facebook/Twitter multiple times a day. Once a day should be more than enough to be in the loop of what your friends/family are up to — there’s really no need to refresh your Facebook/Twitter newsfeed hourly to see what your friend had for breakfast or to post your 100th selfie for the month. Use the time to do something more constructive.
4. They don’t complain (for too long)
While complaining can be a temporary stress reliever, highly productive people know that complaining doesn’t accomplish anything.[1] They focus on identifying solutions and working on their problems over complaining. The next time you feel like complaining, use the 15 to 30 minutes to work on your problems instead. Every little step you take, even if little, will go a long way.
5. They don’t do things based on urgency only
Highly productive people don’t do things based on urgency (or at least, not based on urgency only) — they do things based on their importance. They know that the urgent tasks are distractions from the real big rocks, and it’s by focusing on the other important tasks that usually never become urgent that they will make the real impact. The problem with most of us is that we don’t prioritize our to-dos — we do whatever comes to mind or whatever comes tops on our to-do list. This usually means doing the urgent stuff first, which is NOT necessarily the important stuff.
6. They don’t do things without a deadline
Highly productive people know that doing things without a deadline is the surefire formula for procrastination and overly-drawn-out projects. Without a deadline, they’ll either take double the time they need to accomplish the project or never complete it. Hence, they always set clear due dates for their goals and tasks, and this includes setting mini-milestones to achieve along the way.
7. They don’t try to do everything themselves
Highly productive people know that they can’t accomplish everything themselves, so they don’t try to do that. They leverage on the help of other people, be it colleagues, managers, agencies, and outsourced contractors, to support them in their work. After all, no man is an island.
8. They don’t waste any time
Highly productive people never allow time to go by wasted. Every little time pocket, even if it’s just five minutes, is important to them. They use stray minutes in their schedule to get something done, and they know that these few minutes, when added together, can bring a huge impact to their productivity.
9. They don’t just work hard, they work smart too
Highly productive people know that just as it is important to work hard, it is even more important to work smart. So, they find ways to do things easier, with less effort — and if possible, without involving them. Automating, relying on systems, delegating, outsourcing, and hiring employees are different strategies they use to offload work such that they can get to the more important stuff.
10. They don’t work endlessly without rest
Highly productive don’t work endlessly without rest because they know that it’s a surefire way to become burn out. Rather, they pace themselves out and ensure they get adequate rest every day. They know that the path You can double up your productivity by avoiding things which super productive people don’t do. Avoid the mistakes above and you will be able to increase your productivity by 200%. Featured photo credit: Brooke Cagle via unsplash.com
